Material for destructive testing

Shipments of plant samples, seed samples or other risk material for destructive research purposes at Naktuinbouw, from outside the European Union (3rd countries) need to be accompanied by a phytosanitary certificate.

If a phytosanitary certificate is not available, samples can be imported with a dispensation for receiving samples from third countries, for the purpose of destructive testing. The sample must be accompanied by a Letter of Authority (LoA) as issued to Naktuinbouw by the Dutch NPPO according to Naktuinbouw-licence (DOIV).

You can request this LoA (DOIV) from the Naktuinbouw laboratory by completing the form on this page.

Requirements

This option is limited to imports of (plant) material that are not listed as prohibited. An import ban applies to certain varieties of plants, as well as to soil and growing media. This list states which crops are prohibited.
Material that is already officially known or detected to be infected with a quarantine organism or an organism worthy of classification as a QO(QO or QwO) may not be imported by a LoA (DOIV)
The quantity of material submitted must not be larger than necessary for the destructive test.

If the material to be tested at Naktuinbouw is already officially found to be infected with a QO or QwO, you can apply Naktuinbouw for deliver an specific LoA (IG) which gives dispensation from the specif import prohibition.

Shipment instructions for plant material with a LoA (DOIV)

Request a separate DOIV for each package.
Your samples must be packed in unbreakable, hermetically sealed leak-proof packaging with maximum of 80kg and a maximum height of 20 cm.
Put the attached shipping label on the outside of the package.
Put the numbered LoA (DOIV) on the outside of the package, including a warning “Plant Quarantine, do not open”.
PLEASE NOTE: do not forget to fill in the packing list information at the back of the LoA.
Put the Laboratory order form together with the sample(s) inside the package.
Send the package direct to the approved Quarantine Location and address on the attached shipping label.
- Warning: This shipping can only be used for transport to the Naktuinbouw Quarantine Location on Sotaweg 22 Roelofarendsveen.
Please send not more than the quantity mentioned in your LoA (DOIV) request.
Please check whether the courier delivers directly to the Netherlands. If not, please choose another courier. We advise not to use FedEx because there are not sending it directly to the Netherlands.
When arranging shipment with your forwarder please use Incoterm DDP - Deliverd Duty Paid to make sure your package is shipped directly to Naktuinbouw without any unnecessary delays and additional transportation costs.
Please add a no commercial value (NCV) with the samples.

Request DOIV form

You can request for a LoA (DOIV) by filling in the form below. It is important to fill in the name and address of the company who will send the samples.

After submitting the request, you will receive the necessary LoA (DOIV) within a few days. You will also receive your shipping label.

Please note: this is not allowed for Seed Quality analysis. This is also not allowed for the sweatbox tests for Acidovorax citrulli and Peronospora valerianellea. For these tests you need a phytosanitary certificate issued by the NPPO of the sending country.

Company name (sender) *

Address (sender) *

Zip code (sender) *

City (sender) *

Country (sender) *

Phone number (without spaces/punctuations: 00311234567890)

Gender

Mr.

Mrs

Gender *

First name *

Last name *

E-mail address (email@adres.com) *

Scientific name of the crop *

Quantity of material (quantities and type of material) *

What pathogen would you like the sample to be tested for? *

Which method do we need to use for testing this sample? (E.g. PCR, IF, ELISA) *

Day

Month

Year

What is the scheduled date of dispatch? *

Remark

By completing this application, you state that:

The material meets all the requirements of import. If not, I am aware my material can not be tested and has to be destroyed according the regulations

By completing this application, you state that: *

I accept the privacy terms*

* Marked fields are necessary.

Frequently asked questions (FAQ)

Where should I send my samples?

Samples can be sent by PostNL to:

Testing Laboratory
Attn. Laboratories Administration
P.O. Box 40
2370 AA Roelofarendsveen, NL

Diagnostics
Naktuinbouw
Attn: Diagnostics
Sotaweg 22
2371 AA Roelofarendsveen, NL

Variety Tracer
Naktuinbouw
Attn: Variety Tracer
P.O. Box 40
2370 AA Roelofarendsveen

When sending the samples with a courier service, or in case of large quantities of samples (e.g. on a pallet), please use the visiting address:

Testing Laboratory
Naktuinbouw
Attn: Laboratory Administration
Sotaweg 22
2371 GD Roelofarendsveen

Diagnostics
Naktuinbouw
Attn: Diagnostics
Sotaweg 22
2371 GD Roelofarendsveen

Variety Tracer
Naktuinbouw
Attn: Variety Tracer
Sotaweg 22
2371 GD Roelofarendsveen

Samples can be received between 8:00-17:30, from Mondays to Fridays.

Bioassays
Samples may be sent to:

Naktuinbouw
Tienrayseweg 9a
5961 NK Horst

Which documents should I to send with my samples?

A submission form downloaded from the website. We have three different submission forms:

Samples submitted from outside the EU must be accompanied by a phytosanitary certificate or DOIV.

Where can I find a submission form?

You can find this form on the website. There are three different types:

For plant material with symptoms
For plant material with no symptoms
For seed samples

Is a phytosanitary certificate required?

A phytosanitary certificate is sometimes required for samples submitted from outside the EU. If it is not possible to request a phytosanitary certificate, you can request a special, accompanying letter (DOIV) on the website.

When can I send my samples?

We advise you to send plant samples (perishable material) without symptoms on Mondays or Tuesdays. Plant samples with symptoms can be sent from Mondays to Thursdays. This will avoid samples being left in the post over the weekends and not being stored in the correct conditions. Samples sent on these days will also arrive in time for testing.

Seed samples can be sent every day of the week.

I am submitting samples to Naktuinbouw for the first time. Which documents should I include?

A registration form must be filled in first so we can enter the necessary company details in our system.

Can more than one crop be listed on a DOIV?

If the different crops are in the same package, one DOIV is sufficient. A separate DOIV must be requested for each shipment.

When do I have to request a DOIV?

A DOIV must be requested if it is not possible to request a phytosanitary certificate. The application must comply with the following criteria:

The crop/family is not stated on the EU list of banned plants, unless indicated that the material is intended for planting up.
The material is used for destructive testing.
The material is sent directly to the Netherlands from the country of origin, without transhipment in another country.

What is a DOIV?

A DOIV is a document issued by the Netherlands Food and Consumer Product Safety Authority (NVWA). This document permits plant material without a phytosanitary certificate to be imported for the purpose of destructive testing on samples. The Dutch customs authorities required this document to release the shipment.

How do I apply for a DOIV?

You ask the laboratory for this letter by completing this form. When importing plant or seed samples for destructive testing from outside the EU (third countries), a phytosanitary certificate or an accompanying letter from the NVWA is required.